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Job description

As the Executive Assistant, you will provide senior level administrative support in a dynamic executive setting. The team needs your support as soon as possible and your assignment will be approximately one year. Confidentiality and professionalism are required. In addition to day-to-day administrative activities, the employee will have an opportunity to play an active role in improving the efficiency of the department and the senior management team.

You will find Sales Force at Mäster Samuelsgatan in central Stockholm.

Responsibilities:

• Function as the "chief of staff" to help manage and execute critical projects

• Provide Senior Vice-President support with administrative and operational support

• Diary management, expense reporting, travel arrangements, email and events.

• Organize, prioritize and coordinate multiple work activities with the ability to meet deadlines.

• Greeting guests when necessary

• Booking travel services

• Providing an excellent support service to all departments when required

• Receiving invoices and raising purchase orders.

• Direct support for the Commercial Sales senior leadership team, primarily centred on calendaring, meeting management, email management and travel planning.

• Collaborate with various staff and departments in preparing special projects, reports, data analyses and presentations

• Establish lead role in coordinating and managing internal and external events, activities and information flow within the division and organizational units

• Develop and establish a global communications hub to ensure alignment of all key activities of the Commercial Sales group.

• Develop a master calendar incorporating various perspectives of business timelines (off-sites, staff meetings, etc)

• Use initiative and judgement within established guidelines

Required Skills:

• Minimum of 5+ years of relevant experience in similar position

• Flawless execution of administrative activities, with high attention to detail, organization and process

• Strong team work skills and strong ability to offer suggestions and improvements to process and work effectively with all personalities

• Ability to be flexible in response to changing needs and priorities of the business

• In-depth knowledge of company protocol and business issues/needs and ability to work in a matrix environment

• Thorough knowledge of office management practices and procedures

• Proven ability to manage projects, work under pressure and consistently achieve deadlines

• Able to handle confidential and sensitive information

• Excellent communications and interpersonal skills

• In-depth knowledge of Gmail and scheduling features, MS Word, PowerPoint, and Excel

• Excellent written and oral skills in swedish and english

Contact

Maria Fant, e-mail: maria.fant (at) manpower.se, telephone: 08 452 33 77. Please apply for the job via the link below and make sure your CV is in english.

About salesforce.com

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Timmar per vecka: 100% Enligt överenskommelse

Arbetsgivare Namn: Manpower Huvudkontor

Arbetsgivare adress: Klarabergsgatan 29 11181 Stockholm

Form av kontakt:
Maria Fant titel : telefon 1: () telefon 2: () mobil: e-post:

Jobb kort beskrivning: Administrative and executive secretaries

Land: Sweden

Område: Stockholms län

Avtalstid: Permanent

Typ av kontrakt: Full time

Källa till jobberbjudande: Public Employment Service of Sweden(AMS)

Hur man ansöker: Other - see free text